Getting Started with Personnel Budgeting

Getting Started

In order to get started with Martus’ Personnel Budgeting, you need to enter information about your current payroll. The first steps are to decide on your pay types, set up the configuration values, and create a blank template for the Pay Data file. The Pay Data file can be used to import payroll information.

1. Review your compensation and decide on the pay types that you will use to calculate compensation within Personnel Budgeting.
2. (Optional.) Select Pay Types from the Personnel Budgeting Menu and add the pay types that you will use. If you do not add them at this step, you can enter them in the Pay Data file and load them with other payroll information.
3. Select Scenarios from the Personnel Budgeting menu.
4. Confirm that the year displayed is the fiscal year for which you are budgeting. If not, use the dropdown to the select the correct year and click Load.
5. Choose the Config tab.
6. If you have weekly or bi-weekly payroll, enter the first pay date for the payroll in this fiscal year.
7. Enter the FICA Rate as a decimal (typically, .0765 if you are using this feature to calculate both Social Security and Medicare taxes).
8. Enter the GL account to be used to budget FICA taxes.
9. Save the configuration values and click the Scenarios tab.
10. Enter a name for your first scenario and click Add.
11. The scenario will be displayed as shown to the right. Use the Export Pay Data File button to export a template for your Pay Data file. This is in the form of an Excel spreadsheet with several tabs. 

That file will include any information that you’ve already entered into Personnel Budgeting.

The Config tab will be populated with the configuration values you entered above.

If you have already defined Pay Types or entered employees or Position Types, those will also be included in the Pay Data template.

1. Enter employee, position, and pay item information into the Pay Data File. Then use Scenarios screen again to select a scenario, browse for the Pay Data file that you have prepared, and click Import Pay Data File.