Budgeting for Pooled Positions

Included on Positions in Personnel Budgeting is a setting for creating pooled positions: “Is Pool”.

When set, the FTE value of that position will be multiplied by the compensation indicated in the assigned pay items to determine the total compensation for that position. A special note under the list of pay items reminds you that compensation for this position is based on the FTE value assigned.

Keep in mind with each 'Pooled Positions' you make the hourly rate and the hours worked will stay the same amount.

If you have multiple pooled positions where they are paid different rates or hours you would have to create multiple pooled positions.

Create A Pooled Position

1. Go To Personnel Budgeting > Scenarios > Positions Tab
2. Click the pencil icon of the position you want to make pooled
3. Check 'Is Pooled'
4. Enter the FTE value of the position 
5. Add their pay type and determine their hours per pay period and starting rate 

What is my FTE? 

1. Your FTE will be the number of employees that are in this pool
2. For example if I have 3 interns my number will be 3

How Does Martus Calculate This?

1. Martus will multiply the starting rate and the hourly rate together and then apply that number to the frequency of the pay rate as determined. It will then take that number and multiply it by the FTE to give the monthly budget number for all 3 positions
2. Example:
   The intern is paid 100.00 an hour and works 10 hours per paid period - which is 2 weeks
   ((100.00)(10))*(2) = 2,000
   We have 3 interns so (2,000)*(3)= 6,000
3. We budget for these 5 positions 6,000 a month. 

Example: 

NOTE: If you use a pay item with a limit for your social security tax, you will want to use a separate pay item, with no limit, for pool positions.

Use the filter on the Positions list to select only Pool positions for review.