What's New in Personnel Budgeting - January 2023

This is a portion of one of our recent webinars where we review all of the new things in Martus that were released in the second half of 2022. In this segment, Glen presents several new personnel budgeting features, including the ability to duplicate an existing position and view monthly Full-Time Equivalent hours across dimensions.

Click the timestamp to jump to the section you are interested in:

0:27 - Duplicate Positions

1:19 - Full-Time Equivalent Reporting: FTEs and Monthly Hours

2:15 - Walkthrough - Duplicate Positions

3:28 - Walkthrough - Full-Time Equivalent Reporting: FTEs and Monthly Hours 

What's New in Reporting - January 2023

This is a portion of one of our recent webinars where we reviewed all of the new things in Martus that were released in the second half of 2022. In this segment, Glen will walk through a presentation of the new reporting features including some exciting enhancements to the Saved Reports and the ReportBuilder.

Click on the timestamp to jump to the section you are interested in:

Standard Reports

 - 1:25 - Saved Reports listed on the Welcome Page

 - 2:01 - New filters for the Income Statement by Dimension in Excel

 - 2:45 - Saved Reports - Walkthrough

ReportBuilder

 - 5:50 - Drag & Drop Columns

 - 6:45 - Add Notes

 - 7:25 - Hiding Rows & Columns

 - 8:18 - Period Comparisons

 - 9:37 - Walkthrough

 - 9:52 - Drag & Drop columns

 - 10:42 - Add Notes to lines on your reports

 - 13:02 - Hide Rows & Columns

 - 13:47 - Period Comparisons

Creating a Reforecast - Excerpt From our March 2023 Webinar

A budget manifests your strategies in a financial action plan. However, external and internal changes can dictate adjustments in the form of a reforecast. 

Reforecasting in Martus starts with copying an existing budget. The typical next step is loading actuals into that budget, up through the last closed month. Then, the resulting budget is opened for updates from budget holders.

This mini-webinar is extracted from our March 2023 webinar. It provides a PPT overview of how to create a reforecast budget, then walks through the entire process in Martus. 

Click on a timestamp to jump to the section you are interested in:

0:34 - Reforecast Presentation

3:07 - Create a Reforecast Budget - Walkthrough

      - 3:07 - Copy Budget 

      - 4:01 - Load Actuals 

      - 4:31 - Understanding "Limit to Existing Worksheets"

      - 5:45 - Frozen verses closed worksheets

      - 6:20 - Set Reforecast as Default Budget

      - 6:39 - Compare Budgets to confirm changes

7:42 - Working with the Worksheet

      - 7:42 - Post Globals

      - 8:05 - Change Reference Data

      - 8:32 - Flat to Budget

Forecast Reports - Excerpt from our March 2023 Webinar

This session illustrates two ways to obtain forecast reports from Martus

• Forecast Report (Standard financial report)
• Enhanced Forecast Report (ReportBuilder)

Comparing budget to actuals is one way to see if your strategies are working. The Forecast Report is one of the standard Martus Financial reports. It is very useful to give you a quick look at where your actuals stand, relative to budget, as you move through the year.

The enhanced Forecast Report is a template within the Martus ReportBuilder that compares actuals to an original approved budget and a reforecast budget.  You can use this template as is, or you can modify it to fit your particular needs. This video walks through making changes to data sources, updating the output of the report, and adding line-level notes.  

(Note that the ReportBuilder is a recent addition to Martus, and access to the ReportBuilder depends on your organization's subscription contract.)

Click on a timestamp to jump to the section you are interested in:

    0:50 - Forecast Report

    1:20 - Forecast Report Walkthrough

    2:53 - ReportBuilder - Enhanced Forecast Report

    3:16 - ReportBuilder - Enhanced Forecast Report Walkthrough

Reforecasting Personnel - Excerpt from our March 2023 Webinar

For many organizations, personnel costs are one of the most significant parts of their budget!

This session is an excerpt from our March 2023 webinar. It walks through the process of updating planned personnel costs as part of a reforecast.

Click the timestamp to jump to the section you are interested in:

0:25 - Personnel Reforecast Presentation

1:08 - Previous webinar mentioned - Link to Webinar

1:30 - Walkthrough Create New Scenario Walkthrough

      - 1:30 - Copy Scenario 

      - 2:30 - Add New Vacant Position 

      - 3:37 - Add Pay Items

      - 5:41 - View Detail of New Employee Cost

      - 6:03 - Post Scenario to the Reforecast Budget

Forecast Module - Excerpt from our March 2023 Webinar

In Martus, reforecasting a budget is what you do when you want to update your financial plan at a granular level.

But sometimes you want to consider several different scenarios, at a high level -- or project a trend multiple years into the future. Martus provides a Forecast Module as part of the Plus and Premium subscription levels. 

This brief video, an excerpt from our March 2023 webinar,  illustrates how to use Martus' Forecast Module for high-level planning and projection.

Click the timestamp to jump to the section you are interested in:

0:21 - Forecast Presentation

1:08 - Previous webinar mentioned - Link to Webinar

1:30 - Walkthrough Forecasts

      - 1:53 - Create Multi-year projection 

      - 6:30 - What-If Analysis

      - 10:39 - What-If-Analysis by Month

Saved Reports & Default Views - Excerpt From our April 2023 Webinar

To make Martus an even better experience, use the options to set the default view on your financial reports. Plus, you can assist your users in finding what they need by sharing important reports.

This bite-sized video is extracted from our April 2023 webinar. It provides a PPT overview of setting default views for reports and creating Saved Reports, then walks through a demonstration of how to manage this in Martus. 

Click on a timestamp to jump to the section you are interested in:

0:31 - Power Point Presentation 

1:13 - Dashboard Financials  - Seeting theGlobal Default

2:33 - Saved Reports

Managing Budget Owners & Approvers - Excerpt, April 2023 Webinar

Managing budget owners and approvers allows you to ensure that the right people approve budgets and are notified at the appropriate times. 

This mini-webinar is extracted from our April 2023 webinar. It provides a PPT overview of how to manage budget owners and approvers. It also takes a look at Worksheet Status Report, which is a very important tool to review each worksheet and where it is in the approval process.

Click on a timestamp to jump to the section you are interested in:

0:22 - Budget Owners & Approvers Presentation 

1:40 - Worksheet Status Report Presentation

2:00 - Martus Walkthrough 

Understanding File-Based Integrations - Excerpt, April 2023 Webinar

With a file-based integration, you upload files into Martus that contain the actual income and expense transactions from your accounting software.  The Martus Admin is also responsible for adding new dimension values, GL accounts, and account mappings. Once a budget is created in Martus, it is exported from Martus and imported into your accounting system. 

This bite-sized session is extracted from our April 2023 webinar. It provides a PPT overview of file-based integrations. 

Click on a timestamp to jump to the section you are interested in:

0:57 - Understanding the file integration

1:50 - Budget Approval Workflow

Understanding the API Integration (video)

Martus has an API-based integration with many kinds of accounting software, including Sage Intacct, QuickBooks (Online & Desktop), Blackbaud's Financial Edge NXT, Microsfot Dynamics 365 Business Central, Sage 100, Acumatica, and Netsuite. New API integrations are being added!  

It is important to understand what information is exchanged between Martus and your accounting system.  This bite-sized session is extracted from our April 2023 webinar. It provides a PPT overview of the API integration. 

Last Closed Month - Excerpt From our April 2023 Webinar

The Last Closed Month is a very important aspect of Martus. It controls the default ending date used on financial reports. It also has an impact on creating reforecasts, since it affects the process of loading actuals into budgets. It is an Admin task to ensure that the Last Closed Month is being kept up to date.

This mini-webinar is extracted from our April 2023 webinar. It provides an overview of what the Last Closed Month does and does not do and how to update it. 

Click on a timestamp to jump to the section you are interested in:

0:43 - Impact on financial reports

1:05 - Impact on loading actuals via Planner Setup

1:20 - Impact on budget worksheets

1:35 - Martus walkthrough

3:11 - How to update the Last Closed Month

Support FAQs - Excerpt From our April 2023 Webinar

Glen takes the opportunity to address three of questions that often come up in Support tickets. 

This bite-sized learning is extracted from our April 2023 webinar. 

Click on a timestamp to jump to the section you are interested in:

0:34 - What if a user forgets their Martus password?

0:54 - What browsers does Martus support?

1:02 - Why is there a discrepancy between the total on a financial report and the detail seen upon drilldown?

Multi-Factor Authentication - Excerpt From our May 2023 Webinar

Multi-Factor Authentication (MFA) has become an industry standard in cyber security. It provides an additional level of security beyond just a username and password. 

This mini-webinar is extracted from our May webinar. It provides an overview of Multi-Factor Authentication and how to enable it in Martus.

0:23 - MFA Overview

0:54 - Step 1 - Download authenticator app to your smartphone

1:29 - Step 2 - Navigate to "My Martus Account"

1:55 - Step 3 - Scan QR Code

2:24 - Step 4 - Authentication Code

2:51 - Step 5 - Re-Authentication

3:30 - Removing MFA

4:02 - Martus walkthrough