Setup > Calendar - Managing the Last Closed Month

The Last Closed Month is the only data within Martus that should be updated each month.

The Last Closed Month in Martus determines the default Ending Date on the Dashboard Financial (standard reports) and in the ReportBuilder. It defines the month through which actuals are shown in the reference data on budget worksheets. It also defines which month actuals are loaded into a budget when creating a budget. This setting will also determine which fiscal year the Dashboard Financial reports and ReportBuilder will report on. 

Note: Martus’ Last Closed Month is completely independent of your accounting system.  The Last Closed Month has no impact on the nightly sync of GL activity from your accounting system into your Martus financials.

You should update the Last Closed Month regularly to maximize the usefulness of Martus. The best practice is to do this each time you close a month in your accounting system. Many Martus clients like to set the Last Closed Month to the current month so that viewers of the financial reports will automatically see the most recently synced actuals.

When you set the Last Closed Month, you can also choose to send an email to all your Martus users. That email contains a link so that your users can go straight into Martus! This email can be customized. Click here for more information.

The Setup > Calendar page also displays and can assign the Dashboard budget. The Dashboard budget is the budget that will be available to non-admin users on the Dashboard > Financial reports. It is also the budget that will be defaulted for Admins. This should be set for the fiscal year the month is closed in.

Close a Month - Step by Step:

1. Go to Setup > Calendar.
2. Select the appropriate month.
   
   
3. Click Notify Users to send an email to your users, if desired.
   
    
4. Click Close Month.
   
   

Set a Dashboard Default - Step by Step

1. Go to Setup > Calendar
2. Click Set Defaults
   
3. Choose the appropriate budget
   
4. Select Lock Worksheets to ensure the budget can not be unintentionally changed
   
5. Click Save