New Budget Cycle - How To Create a New Budget

Martus offers a flexible path for creating a budget for a new budget cycle. A new budget can be created from scratch, from another budget, or from a combination of budget and actuals. 

Before proceeding, identify which budget you want to copy into the new fiscal year. Go to Planner > Summary or Planner > Worksheets to review your current budgets.

Set the Budget Year

• Go to Planner > Planner Setup > Set Budget Year.
• Select the year for the new budget and click Set as Budget Year.
  
  
  
  

Start the Budget

• Go to the Budget Management tab.
• Click Create Budget. The Year for the new budget is displayed.

Choose your Method

You have the following methods, with advanced options available.

• Copy Budget - Create a new budget based on a budget from any year.
• Copy Budget and Load Actuals - Create a new budget based on a budget from any year, and load actuals from the prior year or the current year, or load 12-month trailing actuals. 
• Empty Budget  - Create a new, completely empty budget, without any worksheets. This is most commonly used to create a pre-allocation budget.

Copy Budget - Step-by-Step

Create a new budget based on a budget from any year. 

1. Enter a Name for the new budget.
2. Select Copy Budget from the Method dropdown.
3. Select the Existing Budget Year and Budget from the dropdowns.
4. Click Advanced Options to refine the elements to be copied. These are described in detail below.
5. Click Create Budget.

Copy Budget and Load Actuals - Step-by-Step

Create a new budget based on a budget from any year, and load actuals from the prior year or the current year, or load 12-month trailing actuals. 

1. Enter a Name for the new budget.
2. Select Copy Budget and Load Actuals from the Method dropdown.
3. Select the Existing Budget Year and Budget from the dropdowns.
4. Select the option desired from Load Actuals:
   • Prior Year (20XX) - Load actuals from the prior year. Full year actuals will be loaded.
   • Current Year (20XX) - Load actuals from the current year. Actuals through the Last Closed Month will be loaded.
   • 12-Month Trailing Actuals - Load actuals from the previous 12 months. Actuals for the current year through the Last Closed Month will be loaded, with actuals from the prior year loaded after the Last Closed Month.
5. Click Advanced Options to refine the elements to be copied. These are described in detail below.
6. Click Create Budget.
   
   

Empty Budget - Step-by-Step

Create a new, completely empty budget, without any worksheets. This is most commonly used to create a pre-allocation budget. Advanced options are not available when creating an empty budget.

1. Enter a Name for the new budget.
2. Select Empty from the Method dropdown.
3. Select the Budget Type from the dropdown.
   • Normal - Create a normal budget with no worksheets. 
   • Pre-Allocation - Create a budget with no worksheets to be used as a pre-allocation budget.
4. Click Create Budget.
   
   

Advanced Options

The following Advanced Options can be selected when creating a new budget. Child selections are only available if the parent is also selected.

• Copy Entire Budget (Select All)- Copies all components of the budget and also copies and posts the SPWs after the Last Closed Month.
  • Create Worksheets for Unbudgeted Actuals - Create worksheets where actuals do not match an existing worksheet, and are therefore unbudgeted
  • Copy Worksheets- Copy the same set of worksheets.
    • Include Budget Lines- Copy the same lines in the worksheets.
      • Include Line Values - Copy the budget values on the lines.
      • Include Line Notes - Copy the line notes on the budget values.
    • Copy Owners - Copy the worksheet owners.
    • Copy Approvers - Copy the worksheet approvers.
    • Copy Targets - Copy the worksheet targets.
  • Copy SPWs & Copy Notes- Copy the SPWs with values and the SPW Notes.
    • Post SPWs after the Default Ending Date MMM-YY - Post the SPWs after the Last Closed Month in Martus.

Complete the New Budget Setup

1. Go to Dashboard > Updater and confirm the job has completed.
2. Go to Planner > Planner Setup.
3. Select the budget just created using the check box to the left. The budget actions menu appears below.
4. Click Set as Planner. You are given the option to unlock all worksheets.
   • Click Okay to unlock all worksheets and allow users to begin making edits.
   • Click Cancel to keep the status of the worksheets unchanged.
5. To manage the worksheets, review the Planner Setup article.